THE ELITE CARS Jobs Careers 2023 : EVENT COORDINATOR Vacancy in Dubai UAE

Job Summary:

An Events Coordinator plays a pivotal role as it contributes to the smooth functioning of marketing events and activities. An Event Coordinator helps the organizer/s and manager move an event to completion.

Key Responsibilities:

1. Event Coordination Event Coordination:

• Coordinate all events as per the annual Marketing Calendar i.e. product launches, customer loyalty events, showroom events, etc.
• Follow-through event timelines, budgets, and logistics.
• Coordinate with all subdivisions for their deliverables towards the event i.e. creatives, written content, brochures, invites, etc.

Collaborations, 3rd Party Vendor and Sponsor Relations:

• Search, identify, negotiate with, and manage relationships with event vendors, sponsors, and partners.
• Ensure contracts and agreements are in place with all suppliers.
• Coordinate with 3rd party vendors.

Logistics Management:

• Oversee event logistics, and all event-related transportation arrangements.
• Coordinate the setup and take-down of event materials and exhibits.

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Attendee Registration and Support:

• Manage attendee registration process, and regularly coordinate with CRM for any required update.
• Provide support and assistance to event attendees, VIPs, suppliers, vendors, etc.

2. Departmental Coordination:

Calendar Administration:

• Coordinate the marketing department’s event calendar, deadlines, and schedules.

Budget Administration:

• Assist in tracking expenses.

Document and Data Management:

• Maintain, organize and archive event documents, reports, and database on the company shared folder, and keep a record of all departmental assets .

Create Comprehensive Reports:

• Collate and generate reports on marketing activities, event performance, and budget utilization.

Cross-Departmental Collaboration:

• Collaborate with team members as well as other departments such as Sales and CRM, to ensure marketing initiatives are aligned with the overall marketing strategy and ensure KPIs are met.

Procurement Support:

• Coordinate with vendors to ensure that they deliver on time and meet quality standards.
• Review purchase orders to ensure that they are complete and accurate

Qualification & Skills:

• Bachelor’s degree in related field.
• Proven experience in Event coordination and management.
• Strong understanding of event related principle, vendor relationship.
• deadline driven, able to tolerate work pressure.
• excellent communication, interpersonal and negotiation skills.
• Detail oriented and able to work independently and team as well

Job Type: Full-time

Salary: AED6,000.00 – AED7,500.00 per month

Experience:

• Revelant: 5 years (Required)

License/Certification:

• UAE driving license (Required)

Ability to Commute:

• Dubai (Required)

Ability to Relocate:

• Dubai: Relocate before starting work (Required)